The Production Assistant provides overall general production assistance to the Production Coordinator, Production Supervisor and Production Artists within a specific department.

MAIN DUTIES:

- Under the guidance of the Production Supervisor, tracks progress of tasks for assigned artists or sequences in the production tracking system.

- Assists Production Coordinator/Supervisor with department calendar and handles the scheduling for the Department Head. Interacts with department leadership.

- Assists Production Coordinator/Supervisor with maintaining quotas, deadlines & inventory, ensuring departmental productivity goals are consistently met.

- Understands the department and works with Supervisor to maintain and manage the department schedule.

- Follows up with Artist Leads on a daily basis to ensure task deliveries remain on schedule; communicates any schedule changes to appropriate Artist Leads, Supervisors and Production team as needed.

- Responsible for multiple dailies sessions each day, as well as client reviews.

- Ensure proper preparation for all meetings and reviews. Record and publish notes from meetings and reviews that accurately reflect action items and an appropriate sense of urgency.

- Awareness of work in progress in the department.

- Enters and maintains production data in the studio's production database to reflect scheduled, in-progress, and completed departmental work. Collaborate with other coordinators and managers to keep all data accurate and current.

- Schedules meetings at the request of the Manager and Lead(s). Proactively maintain the calendar with alertness to topics, deadlines and conflicts.

- Proactively responds to requests for information and assistance from those within and outside of the department.

- Responsible for various daily office activities: schedules meetings, books rooms, copies, files, types up notes and distributes accordingly and distributes and collects timecards for the department.

- Communicates with other departments regarding department needs.

- Willing to take on new challenges in order to have a more detailed knowledge of the department and pipeline.

- 0-2 years of professional experience in VFX or animation industries.

- Desirable knowledge or experience in Animation 3D.

- Degree in film, art, communications, media communications or related field.

- Professional working knowledge of Google Spreadsheets, Microsoft Outlook, Excel and Word.

- Experience with production tracking software is a plus (for example, Shotgun).

- Proficient in English.